Tools and Resources

In observance of Memorial Day, offices are closed Monday, May 30. Systems remain functional, and normal hours will resume on Tuesday, May 31.

PROCESS UPDATE: Illinois PASRR Assessments Now in AssessmentPro System
 
Effective Monday, March 14, the Illinois PASRR program was added to the AssessmentPro system. As a facility in a nearby state, you may need to enter a Level I screen for someone who is going to a Nursing Facility (NF) in Illinois. you will need to complete an Illinois PASRR Assessment. To do this, follow the step-by-step instructions below:

Step one: Log into AssessmentPro with your username and password.

Step two: Select the option to Create New Screen.

Step three: Select the state location of the NF that the person will be admitted to in dropdown box for State of Admittance. 

(Example – the individual is in an Indiana hospital and going to an Illinois Nursing facility, then you choose Illinois).

 

Step four: Follow the remaining prompts and complete the Level I screen. Once the PASRR is complete and you have an outcome, you can print that off and give it to the NF.
 

BEST PRACTICES: PASRR Process and System Reminders

1. Make sure that your facility has more than one Facility Administrator set up in the AssessmentPro system. This is a critical step to help ensure that PASRR processes can continue moving forward in case the other Administrator is out of the office.
    
2. Be sure to discharge patients who are no longer in AssessmentPro. Payment is not dependent on keeping the individual’s record listed in their facility, even if they are no longer there.
    
3. Don’t wait for a Level of Care (LOC) to expire.
    
4. Be mindful that an 1135 waiver is valid for 30 days. Per FSSA, a retrospective level of care cannot be approved without a compliant PASRR.
    
5. Always remember to check the Submitting Location information and change if necessary, to avoid submitting for the wrong facility.
    
6. Make sure someone is available for a PASRR Level II interview. If it is not the Level I submitter who should be contacted, please make sure to put the Level II contact person in the Communication box, so that the IN PASRR support team is aware of who to call to complete the Level II interview.
    
7. Always contact the Help Desk to cancel a Level II as soon as possible, if the individual discharges or is admitted to the hospital.

SUPPORT: Contact the Indiana PASRR Help Desk

Phone: 833.597.2777
Email: pasrr@fssa.in.gov

In this final edition of the Indiana PASRR - Quarterly Provider Newsletter for 2021, we focus on several timely topics geared toward understanding more about PASRR process updates, clarifications, as well as an important learning opportunity planned for January. Continue reading below to learn more about these items, which include:

• Registration for the 1/11 PASRR Provider Webinar 
• Process updates on the DOA Waiver 
• Reminders on HCBS Waiver and Aging & Disabled Waiver 
• Availability for Level II Assessor questions 
• Indiana PASRR Help Desk support 

REGISTER: IN PASRR Provider Webinar | 10:00 a.m. ET on Tuesday, January 11 

Be sure to join members of our Maximus IN PASRR training team to review PASRR and some tips and tricks for working with AssessmentPro. If you are new to PASRR, this session is for you! 

Click the link below to register in advance for this informative session:

• IN PASRR Provider Webinar | 10 a.m. ET on Tuesday, 1/11

PROCESS UPDATE: DOA Waiver is no Longer a Substitute for the LOC

Please be aware that an uploaded waiver will no longer stand as substitute for Level of Care (LOC). A long form LOC is needed in addition to the attachment of the Division of Aging waiver. This excludes BDDS community waivers for MFP/CIH. 

REMINDER: Clarifications on the Aging & Disabled Waiver

Does the Aging & Disabled waiver bypass the need for a new Level of Care (LOC)? Technically the LOC from the waiver applies nursing facilities, but if a new LOC isn't entered then it will never auto-update.

Also, be mindful that even if a person has a Freedom of Choice letter from their Aging & Disabled Waiver, they will still need to complete a Level of Care (LOC) in the AssessmentPro system. 
 

BEST PRACTICE: Availability to Level II Assessors

It's imperative that Assessors can get access to all necessary supporting documentation. With that in mind, be sure to return any calls or emails received from Assessors regarding a current Level II assessment at your earliest convenience. This will help to ensure that the individuals we serve together get access to the services and supports they need as quickly as possible.
 

QUESTIONS? Contact Indiana PASRR Support

Phone: 833.597.2777
Email: pasrr@fssa.in.gov

The Indiana PASRR program team at Maximus and the Family and Social Services Administration (FSSA) have gathered a few helpful reminders for state providers to keep in mind as we bring individuals through the PASRR process. Be sure to review the helpful tips below and please reach out for support with any additional questions to: pasrr@fssa.in.gov
 

1. Respite Categoricals
   A respite categorical is available for people in the community. Community settings include a person’s home, Emergency/observation room, and assisted living and residential care facilities. Hospital admissions, nursing facilities and psychiatric facilities are not community settings.
   
   The approved outcome must be received prior to admission to the nursing facility. If the person has been admitted to the nursing home prior to the approved outcome, it will follow the full level II process.
    
2. Filling Out Medicaid Number in AssessmentPro
   The Medicaid number field in the Level of Care requires a “+” for non-traditional Medicaid/Medicaid pending, a “N” if no Medicaid and the “9 digit number” for Medicaid recipients. Please use the “+” for this field for insurance policy numbers.
    
3. Level of Care Denials
   If a provider receives a LOC denial for a person who has discharged from their facility, the AAA will follow the same protocol used prior to Maximus completing reviews. If there is no such protocol, the Care Manager will seek direction from their supervisor. It is acceptable for AAAs to do DBRs when either a person has already been discharged from a NF or when a person refuses to participate. These exceptions will require permission from the PASRR Director.

QUESTIONS? Contact Indiana PASRR Support

Phone: 833.597.2777
Email: pasrr@fssa.in.gov

In this latest edition of the Indiana PASRR Quarterly Newsletter, the program support team is excited to share registration details on the upcoming PASRR 101 Webinar, planned for Wednesday, July 28, as well as some insights into why providers might want to opt for the digital upload feature in AssessmentPro rather than submitting materials via fax. Continue reading below to learn more.

REGISTER: Return to PASRR Basics | 11 a.m. ET Wed, 7/28
 
Are you new to PASRR or would like a refresher on some specific topics? Join the Indiana PASRR training team for the upcoming webinar: Return to PASRR Basics at 11 a.m. ET on Wednesday, July 28. During this insightful session, participants will learn more about the importance of this vital program and breakdown of the process. Select the link below to register for this event: 

Return to PASRR Basics | 11 a.m. ET on Wednesday, 7/28 

After registering, you will be sent a confirmation email containing details on how to join the meeting.

ASSESSMENTPRO TIP: Uploading Files Directly to the System
 
AssessmentPro simplifies the submission process, making uploading both easier and faster than faxing. A few advantages of direct system submission of supporting documentation include:

1. Immediate receipt confirmation
   The moment you upload, you can see the documents on the individual's assessment record. This allows you to confirm receipt of those materials by Maximus in real time.
2. Speed up the process
   Documents get to Maximus more quickly, reducing delays for you and the individuals you're serving.
3. Avoid potential fax issues
   Direct system upload allows AssessmentPro users to avoid any potential issues with fax receipt or document clarity. If a fax line goes down, users who upload do not experience any delays. Uploaded documents do not have distorted text, which can potentially occur with a fax.

SUPPORT: Indiana PASRR Help Desk Contacts

Phone: 833.597.2777
Email: pasrr@fssa.in.gov