Tools and Resources

Beginning Wednesday, May 31, 2023, nursing facility users will need to select the appropriate Level Of Care (LOC Short or Long) assessment on the PathTracker Admission modal when admitting Medicaid recipients to their respective nursing facilities.

The Level Of Care (LOC Short or Long) assessment selected should correspond to the timeframe matching the individual’s initial length of stay for the particular admission in question (see screenshots below):

PathTracker Admission Modal:

 

Select the assessment for this admission:

This will ultimately assist in the streamlining of the automated payment processing system for nursing facility Medicaid reimbursement. To avoid payment issues or disruptions, it is important to select the Level Of Care (LOC Short or Long) assessment that was submitted for the individual’s particular nursing facility stay.
 
We will be making further enhancements in the future to improve the user experience in this regard, and will send out additional communications at that time.

Thank you for your attentiveness and cooperation with this new procedure. If you have any questions about this important update, please contact the IN PASRR Help Desk at 1.833.597.2777 or email pasrr@fssa.in.gov.

 

SUPPORT: Contact the Indiana PASRR Help Desk

If you have other questions about this upcoming change and how it will affect PASRR activities, please contact the Indiana PASRR Help Desk:

Email: pasrr@fssa.in.gov
Phone: 833.597.2777

So many people have expressed interest in the AssessmentPro and Level I training that we are opening a second session. If you missed the previous session, please follow the link below to register and join us for next Wednesday’s training. We will make the recording available via email for anyone who registers, as well as sharing on the Indiana PASRR Tools and Resources page for all to access. During this session, we will review several AssessmentPro basics, including: 

• How to register for AssessmentPro
• Resetting your password
• Completing the Level I Screen
• Digital form used for release of information
• Digital form used for the assessment scheduling attestation

Register: Revisiting AssessmentPro and the Level I | 3 p.m. ET Wednesday, April 5

Why you should attend

As recently announced by DHHS, the public health emergency (PHE) is scheduled to end on May 11, 2023. With this change, the 30-day delay of PASRR Level I screenings and Level II evaluations will also terminate on May 11. Taking this refresher course ahead of this important change will help ensure that hospital staff and others are familiar with all the necessary steps needed to perform PASRR Level I Screens. Be sure to review the available tools and resources on our website to ensure you complete the compliant PASRR process.

SUPPORT: Contact the Indiana PASRR Help Desk

If you have other questions about this upcoming change and how it will affect PASRR activities, please contact the Indiana PASRR Help Desk:

Email: pasrr@fssa.in.gov
Phone: 833.597.2777

Join the Indiana PASRR Training Team for an informative, hour-long Hospital provider-focused training. Nursing Facility staff and other AssessmentPro users are also welcomed to attend. During this session, we will review several AssessmentPro basics, including: 

• How to register for AssessmentPro
• Resetting your password
• Completing the Level I Screen
• Digital form used for release of information
• Digital form used for the assessment scheduling attestation

Register: Revisiting AssessmentPro and the Level I | 3 p.m. ET Wednesday, March 29

Why you should attend

As recently announced by DHHS, the public health emergency (PHE) is scheduled to end on May 11, 2023. With this change, the 30-day delay of PASRR Level I screenings and Level II evaluations will also terminate on May 11. Taking this refresher course ahead of this important change will help ensure that hospital staff and others are familiar with all the necessary steps needed to perform PASRR Level I Screens. Be sure to review the available tools and resources on our website to ensure you complete the compliant PASRR process.

SUPPORT: Contact the Indiana PASRR Help Desk

If you have other questions about this upcoming change and how it will affect PASRR activities, please contact the Indiana PASRR Help Desk:

Email: pasrr@fssa.in.gov
Phone: 833.597.2777

The Indiana Arts Commission (IAC) recently announced a new partnership with Indiana Family and Social Services Administration (FSSA) Division of Aging geared towards benefiting older adults in Indiana. 
 
Lifelong Arts Indiana is a learning opportunity for aging services providers and artists to develop their skills in providing creative experiences for older adults. The program equips participants with the necessary knowledge and skills to provide impactful creative experiences for older adults, ages sixty-five and older, in their community-- and provides access to the funds to help make it happen. 
 
“Through national research and previous agency work in this area, we have seen the immense impact that creative activity has on Indiana’s older adults,” said Miah Michaelsen, IAC Executive Director. “We are incredibly grateful for the partnership of the FSSA to bring training and funding to support this work around the state.” 
 
Lifelong Arts Indiana has two tracks, one for teaching artists and the other for aging services providers.  
 
Teaching artists can apply to be a part of the Lifelong Arts Indiana Artist Cohort. Selected participants complete a virtual, three-day workshop led by Lifetime Arts, a national leader in creative aging program development. Training will explore best practices in creative aging and strategies to develop an effective, sequential arts learning experience for older adults. Following training, participants will receive personal coaching and up to $1,500 via an Early Action Grant opportunity. The deadline to apply for the artist cohort is March 30, 2023.   

Apply to be a part of the artist cohort.
 
Aging services providers can sign up for one of four free, in-person workshops. The training sessions are as follows: 

• April 28, 2023: Fort Wayne 
• June 23, 2023: Bloomington 
• Sept. 19, 2023: Evansville 
• Nov. 14, 2023: Gary

Sign up to attend a training for aging services providers. 

The trainings are designed for professionals in the aging services community, such as area agencies on aging, senior centers, or other community-based senior serving organizations, and will focus on information about creative aging theory, step-by-step planning support, practical application of the learnings, and the opportunity for grant support. 
 
Aging services provider training participants will be eligible to apply for an Early Action Grant to fund a sequential arts-learning experience for a group of older adults in their community. Grants will be for up to $5,000 and must be led by a qualified artist.  
 
Learn more about the program and different training and funding opportunities available.
 

BEST PRACTICE: Input the Medicaid Effective Date
 
If there is a Medicaid effective date available, always be sure to include it when entering information for an individual's PASRR referral. 
 

REMINDER: Section 1135 Waiver to Change on May 11

A recent announcement from DHHS was issued regarding the official May 11, 2023 end of the public health emergency (PHE). With this change, the 30-day delay of PASRR Level I screenings and Level II evaluations will also terminate on May 11, 2023. 

Note that this planned date is beyond the 60-day notice that CMS has previously said would be given to allow states to unwind any COVID-related changes to their PASRR program. As such, CMS will expect all states to resume full pre-admission PASRR activities as of May 12, 2023. 

Additional questions? If you have specific questions about this upcoming change and how it will affect PASRR activities, please contact the Help Desk by phone at 833.597.2777 or email: pasrr@fssa.in.gov.
 

SUPPORT: Contact the Indiana PASRR Help Desk

Email: pasrr@fssa.in.gov
Phone: 833.597.2777

LEARNING OPPORTUNITY: Register for PASRR Process and Level I Training | Tuesday, December 20 at 2 p.m. ET

Be sure to join the Indiana PASRR team as they provide a comprehensive review of the PASRR process and Level I completion. The team will also cover some helpful hints for working in AssessmentPro, including a brief demonstration of how to quickly navigate the system, and a review of how to accurately fill out an admission notice, transfer or discharge notice in PathTracker Plus.

This will be a system-based session, so no handouts will be available. We will also hold a Q&A session with the team, as time permits.

Click the link below to register for this upcoming hour-long event. 

Indiana PASRR – PASRR Process and Level I Training | 2 p.m. – 3 p.m. ET Tuesday, December 20
 

Best Practices: Assessment Tips & Reminders

1. To prevent billing delays, be sure to discharge or transfer patients out of PathTracker in a timely manner, and admit the patient in PathTracker on the day of admission, or as soon as possible.

2. Keep in mind that the assessment reference date is the date that Medicaid billing begins.

3. Preadmission screens are for potential nursing facility applicants. Once the patient has been admitted to the facility, the reason for screen should be Nursing facility resident who is not currently in an inpatient psychiatric hospital/unit.

SUPPORT: Contact the Indiana PASRR Help Desk

Email: pasrr@fssa.in.gov
Phone: 833.597.2777

Please be aware that this evening, Tuesday November 1, Maximus IT will publish updates to the AssessmentPro system. With these upgrades comes a new way for users to update their passwords. 

Currently, when users click the reset password button, a link will be sent to the email address you use to log into AssessmentPro, prompting you to create a new password.

Going forward, instead of receiving a link, a verification code will be sent to your email address, which you will enter on the AssessmentPro site, then create a new password (see below):
 

 

 

 

 

If you have any questions about this important process update, please reach out to your program Help Desk.